Asana helps teams orchestrate their work, from small projects to strategic initiatives. Headquartered in San Francisco, CA, Asana has more than 89,000 paying organizations and millions of free organizations across 190 countries. Global customers such as AllBirds, Sephora, Sky, Spotify, Viessmann, and Woolworths rely on Asana to manage everything from company objectives to digital transformation to product launches and marketing campaigns.

Authenticating

Asana uses OAuth, a developer-friendly delegated access protocol. Quolum has already connected the necessary wires with Asana. Using a sequence of click-throughs, your organization's administrator allows Quolum to make API calls to Asana without getting access to passwords.

Step 1: Initiate a connection to Asana

Click the Connect button from the Connections card. If you are not an admin, you can invite your organization's Asana admin to make a connection to your Asana organization account. When you click on the Connect button, the web browser will navigate to the Asana login page.

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Quolum Catalog: Asana App

Step 2: Log in to Asana

Log in to Asana using your organization's credentials. The exact login mechanism may depend on your Asana plan, and the sign-in mechanism used. You may have corporate SSO such as Azure AD, GSuite, or Okta along with multi-factor authentication. Once you have successfully logged-in, Asana is going to ask you to grant access to Quolum.

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Quolum Catalog: Asana App

Step 3: Provide consent to Quolum

The next screen after login into Asana is the consent screen. On this screen, Asana confirms whether you authorize Quolum to access your organization's data.

Step 4: Back to Quolum

Once you have granted access to Quolum on Asana's website, Asana is going to send you back to Quolum's page in Step 1, where you started. The Connect button on the Connections card would now say Reconnect. Reconnect is used to reauthenticate under circumstances where the access has expired.

Under the hood

Using the OAuth protocol, Quolum now has delegated access to your Asana Workspace. The Quolum server, running on Amazon AWS VPC, will be able to make API calls and retrieve feature-level utilization of projects, stories, and tasks. Later, this data is crunched and available for visualization on the Quolum dashboard.